Here is a sample of my workbox excel spreadsheet. I downloaded it from a nice person from the Yahoo Workbox Group and can’t remember who sorry! I have changed it up a bit as well, so you can click here to download my version of the file (the download is my 2nd graders grid).
All my kids have a different color of grid so I can easily tell them apart. I fill them out for the following week on Thursdays or Fridays usually (this is the longest part, but worth the effort!). That way I can get any supplies I need over the weekend and then during the week I can fill boxes very QUICKLY! When they are done I print them and keep them in a file rack in the school room for easy access, this is my teacher’s station:
After lunch while the kids are playing I refill boxes for the following day, I grab my spreadsheets and go, it goes really quickly if its already laid out for you!
Each week I simply copy the entire sheet and past it onto a new page in the same excel file and fill it out again for the following week and so on…so all the weeks start to build up in one excel file (notice there are 2 pages in this sample). At the end of each week, I make any changes to the spreadsheet that I penciled in during the week and then print them out for ‘lesson plan records’ and put in a binder.
The empty grid boxes are where I put in ‘fun’ educational activities, I try to be creative here and they do look forward to these boxes! I do NOT put art in the boxes anymore, I just list it on the sheet so I know what I’m supposed to be doing and then count it as an empty box to fill with fun stuff.